How many times do you do the same task in a day#
An order comes into the webshop: you manually issue the invoice, manually send the notification, manually update the inventory, manually enter it in the CRM. A new lead arrives: you manually write an email, manually note it in the calendar, manually follow up.
Each of these steps takes 2-5 minutes. 20-30 times a day. On a monthly basis, that's 40-60 hours your team spends copying data from one system to another.
How automation works#
We connect your systems. Set it up once, then it runs on its own. An order comes in, the invoice is issued, the customer gets notified, inventory is updated, the accountant receives the data. Without a single click.
Mapping your processes
We walk through the company's workflows. We identify the points where people manually move data between systems. We typically find 5-10 such points.
Designing the automation
We choose the best platform (Make, n8n, or Zapier) and design the workflows. We show you what they'll do before we start building.
Building and testing
We build the automations and test them with live data. You verify everything works correctly. If something's off, we fix it.
Go-live and monitoring
We switch on the automation. For the first few weeks, we monitor that everything runs smoothly. If something gets stuck, we fix it immediately.
Real results: the Mindwell example#
In Mindwell's webshop, 24 connected workflows run nonstop. From order to delivery, from video sales to client sync. Zero manual work per order.
We saved hours every day by making order processing fully automatic. You don't have to touch a thing.
Typical automations we build#
Order processing
An order comes in through the webshop, the invoice is automatically issued, the customer gets notified, the shipping partner receives the package details.
Lead management
A new prospect fills out the form, gets added to the CRM, an automated email sequence starts, and the sales team gets notified.
Inventory sync
Webshop, warehouse, and accounting data stays automatically in sync. No manual reconciliation needed.
Weekly reports
Every Monday morning you automatically receive last week's numbers: revenue, orders, outstanding payments.
The difference#
- 10-15 minutes of manual work per order
- Forgotten emails, missed follow-ups
- Data lives in three places, none of them current
- The team does admin instead of real work
- Errors from manual data entry
- 0 minutes of manual work per order
- Every notification sent automatically
- A single source of truth with real-time data
- The team focuses on meaningful work
- Consistent, error-free data management
Who is this for#
If your team repeats the same steps every day, copies data between systems, forgets to send emails or issue invoices. A well-configured automation doesn't cost much, but saves 10-20 hours of work per month. Book a consultation and we'll find where you can save time immediately.